Jul 30

There are several tips and strategies to better manage your personal e-mail as well as your business e-mail. Some are just plain common sense, while others may not be so clear. Listed below are a few steps to better help your business successfully and effectively manage e-mails and the way they are presented.

One thing to always remember is to follow e-mail etiquette. Here are a few pointers:

  • Never write an e-mail if you are angry. Be sure wait 24 hours so you have the chance to calm down and think things over.
  • After you have finished your e-mail, have someone else look it over for errors.
  • Be sure to never use all uppercase. This makes the recipient feel like you’re yelling through your words.
  • When you use too many exclamation marks, it makes them less effective so be sure to use them sparingly.
  • Make sure your subject lines are to the point so they are more likely to get opened in a timely manner.
  • If you need to write an e-mail that is two paragraphs or more, it may be best to just give that person a call.

It is easier than ever to send e-mails, and even easier to make a mistake. Always check to make sure the address in the “To:” field is correct. As you probably know, when you start to type the name of a person in the “To:” field, there is a list of matching names that are automatically generated. Be sure to select the correct recipient. Possibly, if you are composing an e-mail about someone in particular, their name will tend to be on your mind so try not to inadvertently send the e-mail to them.

Another helpful hint is to have several e-mail addresses you use for different purposes. Use separate e-mails for public, private, online mailing lists, and online shopping. This can help keep e-mail priorities straight and keep your mind on task when in each specific account. Also make sure, if needed, you can reach that account from anywhere. Yahoo! and Gmail are good accounts to use for easy access.

After you have created your separate e-mail accounts, be sure to check them all on a regular basis. This task can be time consuming as well as annoying. A great way to access all your accounts at once is to use ePrompter which is free and can check numerous accounts at once. Another program that can do the same but for a fee is Active Email Monitor.

Always remember to reread each e-mail before clicking “Send”! People tend to judge your mistakes in an e-mail even though nobody is perfect. A good way to prevent this is to just simply read over an e-mail you have just composed which can catch 99% of any possible mistakes. Spell check is great, but won’t catch any grammatical errors or missing words.

Just remember these helpful hints to help your business grow and be more effectively managed. If you are searching for more help with e-mail as well as templates and other helpful services like quick start training, image placing, editing HTML code, and more, visit StreamSend. When you use StreamSend, it can help better present your e-mails with eye-catching templates and offers several other helpful tools.

Jul 23

Aside from a professional design and copy, an email template can truly benefit from a custom-made signature. If you’re designing an email template for a larger company, a signature is even more imperative. Luckily, corporate businesses usually have pre-made logos that you can use on each email that you send out. A smaller business should also have an image of some sort to add to the appeal. To maintain your professional look, keep the signature as simple as possible, including only the necessary information.

To determine what information is necessary, examine the business or venue that you’re sending out emails from. If your business is more of a one-man show, it may be beneficial to not include a phone number, lest you receive many more calls than you can handle. Most of the time, signatures include the following:

  • Personal Name (if applicable)
  • Company Name
  • Phone Number
  • Fax Number (if applicable)
  • Email Address
  • Web Site Address

It is not necessary to include your name unless your business is extremely small, and customers can relate the company to you personally. Otherwise, include all other necessary information. Choose from a wide variety of free email templates offered on this site and others to keep the process efficient. We offer all types of designs, including a product showcase, monthly newsletter, and email opt-ins. Browse through this comprehensive list for the design that fits your needs.

For additional email template designs and professional advice, use StreamSend to create a positive image of your company. StreamSend also offers services like quick start training, deliverability audits, and API development. Find out more about the capabilities that this company has.

Jul 16

Beginning a campaign, whether in the marketing or political realms, can work perfectly with email templates, no matter how inexperienced you may be. The road to success lies in the details of your operation – if campaigning for products, show pictures of these in your emails, and if you’re boosting the leadership position of yourself or someone you know, put down short term political goals in an orderly fashion.

Organizing emails templates into a large portfolio is the best way to keep organized and current. Prepare celebratory templates for highlights of the campaign so that your audience can immediately share in your emotions. A portfolio is also the perfect way to sustain compatibility with your audience even if you plan on starting multiple campaigns (the marketing strategy of many companies). Separate these campaigns chronologically and by topic, placing each inside a “monthly” category that you plan to use. Create specific file names that you will know and instantly recognize when browsing through so that you won’t waste time searching for them.

Finally, in combination with your email templates, you must network with others to keep your ideas fresh and personable. If you’re marketing a specific product, post a picture and create a group on Facebook, inviting all of your friends. This is the part that requires the most work, but if you use the program iLab, they have created a Twitter Integration software that coordinates a Twitter status right along with your email program. This program has been fully tested since it’s been out since November.

For the final touches, use StreamSend in your campaign to edit HTML code, place images, or personalize recipients’ names inside the email. StreamSend has the most efficient process for gathering pre-designed templates, sending them out, and conducting research on your email feedback. Keep it in mind for a successful campaign.

Jul 9

Making email templates is both an important and creative skill that is essential in much of the business and advertising world. If you are sending out the same form of email more than once a month, you may want to gear your efforts toward the more efficient “template” process. Even though templates can be directly downloaded from sites like ours, having other options for your creativity can be a large help to both you and the business that you work for.

Even though templates are used as a foundation for message design and copy, don’t forget that you may change these as well. Template changes should be modified slightly if you’re using the same template for different holidays and special offers. Inside such email systems as Outlook, you can insert email addresses into the templates to categorize your messaging system. You can also copy more of these email addresses in over time once the company gains more subscribers.

Over time, your creative process and downloading may have created legions of templates, making the process of finding a template for a specific time period much more difficult. Try and organize these templates inside several subfolders so that you don’t lose, forcing yourself to recreate the templates. Use the subfolders to piece together a system, whether chronologically, themed, or another way that makes sense to you.

To assist you in the creative process of designing templates, visit StreamSend. This site, along with our own, has multiple templates to download that have been fully tested with large, targeted companies, bulking up the professional image of StreamSend’s template designs. Research your subscribers to create the most marketable email address list.

Jul 2

You can bulk the professional image of your corporation by following a simple guide for the email template used to represent your company. With perfection in design and copy, a company can almost speak for itself. Remember to include all of the essential information in your corporation’s template, whether the focus is on a special offer or dividends available to stockholders. Focus on the overall goals without leaving out the minuscule details involved in creating any type of template. Image and brand matter, and you can feel fulfilled by creating seven corporate email templates to use when needed:

Special Promotions Template: Attention is a must when creating these, but be careful to arrange a neat composite look that still draws in the customers’ eyes. Use for only the most special deals from the company without flooding customers’ inboxes.

Monthly Or Quarterly Newsletter Template: Try a two column layout for this design, as you’ll probably have a little more copy than usual. If there are any large promotions included in the company newsletter, it’s a good idea to keep these on the side, without cluttering up the main body. Fill up the body of the email with essential information covering offers and timely information.

Event (e-vite) Template: When the corporation is hosting a large event, whether professional or casual, you may use this type of template.

Event followup/Survey Template: Regarded as just as essential as the event template, use this to gather information on the event’s success. This research is great for preparation of further events down the road, and it can affect the popularity of both the corporation its staff.

Holiday E-card Template: Since holidays are guaranteed every year, it’s a good idea to have several designs to choose from, whether the company is using a promotion around Easter, Halloween, or Christmas. Find a postcard template and customize it by putting in your own image in the postcard slot.

Company Letterhead Template: Although you won’t be using this often, a company letterhead email template may be the best solution if your company is sending out a public “problem” announcement, like price errors, merchandise malfunctions, or web site changes.

Internal Newsletter Template: These area common template that can be made on the fly for information to the company staff only.

Each one of these corporate announcements will probably be used at one time or another in your time at the company. Designing and preparing ahead of time will save both you and the company money and unneeded stress. For a more customizable option in the email template field, Email Chimp has a free HTML code that you can follow to make your setup much easier and more professional.

For more information, you can also look into MailChimp’s Email Marketing Resource Library for a more thorough look into designs and HTML coding. To make the process as efficient as possible, it is important to try out your templates in your own email to make sure there are no mistakes with coding, copy, or other flaws.

Your corporation is counting on you to represent it to the public in the best and most honest way you can. With this pack of designs and templates, you won’t have any trouble doing your job efficiently. Once you have an idea of the templates you would like, you can use StreamSend for design ideas, importing financial data, and research software for targeting specific customer types. SurveyMonkey and Mail Chimp have excellent ideas as well!